Inventory Integration: EDI X12

GovX supports traditional electronic data interchange (EDI) for inventory integration. GovX supports trading ANSI ASC X.12 EDI documents using either peer to peer or VAN (value-added networks) configurations. GovX uses HighJump/True Commerce as the VAN for most EDI integrations.

GovX also supports order integration via EDI, however, this is covered in a separate document here

 

Getting Started

Step 1 | Create Account

Before integrating with GovX you will need to have a partner account created in GovX. Your GovX Brand Manager can provide you with the credentials. 

Step 2 | Coordinate Product Codes

When integrating with GovX it is important to establish the product codes that will be used for integration. Typically, the product codes used for integration are UPC but another unique identifier can also be used (such as SKU). It is important that the GovX Brand Manager knows the product code that will be used in integration as it must be set when loading the products into GovX.

Step 3 | Configure EDI Settings

Before we start the integration, please communicate your VAN and trading partner ID to GovX. GovX trades throughHighJump/True Commerce, who will work directly with your VAN to set up the connection. 

Note: the timing for launch often depends on the schedule of the VANs and usually runs a minimum of 2 weeks. 

Step 4 | Testing

Before we launch the integration, we must receive a test inventory file in our system.  

 

EDI Specs

Document Types

GovX uses the EDI protocol to exchange inventory, order information and ASN's. GovX currently supports the following document types. Specs for each doc type are specified below.

Transaction Number

Transaction Type

Direction

Required

 

850

Purchase Order

IN/OUT

Yes

View spec

855

PO Acknowledgment

IN/OUT

No

 

856

Advance Ship Notice

IN/OUT

Yes

View spec

846

Inventory Inquiry/Advice

IN/OUT

No

View spec

 

GovX EDI Profile

GovX Inc.

7817 Ivanhoe Ave.

Suite 200

La Jolla, CA 92037

Phone: (858) 224-7800

Fax: (858) 224-7898

Email: it@govx.com

 

EDI Information

Qualifier/ID for ISA & GS

Type

Qualifier

Identifier

Test

12

8582247807

Production

12

8582247801

 

Translation Software

Custom

 

Value Added Network (VAN)

ANSI X12 via SPS Commerce

 

What is EDI?

EDI stands for electronic data interchange. It is a protocol for the computer-to-computer exchange of business documents in a standard electronic format between business partners (also called trading partners). 

Document type definitions

EDI 850

The 850 doc is a purchase order, used to place an order for goods or services. The 850 generally provides the same information you would find in a paper PO, including:

  • Items, prices and quantities ordered
  • Shipping details
  • Payment terms
  • Discounts

View specs

EDI 855

The 855 doc is a Purchase Order Acknowledgement. It is used by sellers to confirm the receipt of a PO (EDI 850) from a buyer. The 855 also communicates whether the PO was accepted or rejected, or what changes may have been made to accepted orders by the seller. 

EDI 856

The 856 doc is an Advance Ship Notice (or ASN). It is used to signal that a shipment is in transit and typically includes order information such as shipment contents, packaging, carrier information and shipment tracking number. The 856 is crucial for GovX in order to communicate with customers during the fulfillment. 

View specs

EDI 846

The 846 doc is used to communicate inventory information for a given set of skus. The document is used to inform GovX of on-hand inventory (i.e. stock quantities) for all products listed in the GovX.com catalog for the partner. 

View specs

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